For Dental Offices

Never miss a new-patient call while your team is with patients.

When the front desk is checking someone in and everyone else has their hands full, the phone still rings. We set up AI call answering, booking, and reminders for dental offices, so fewer calls go to voicemail and fewer chairs sit empty.

Why dental offices lose patients to a ringing phone

In most dental offices, the people who answer the phone are also checking patients in and out, handling insurance questions, and helping chairside. Whatever rings in those moments goes to voicemail, and a new patient who can't reach anyone may simply call the next office on their list.

20–30% of calls to medical, dental, and wellness offices go unanswered during peak hours, based on one dental software company's figures^[1].
Nearly 82% of dentists in an American Dental Association poll said patient no-shows and cancellations with less than 24 hours' notice were the largest factor keeping their schedule from filling^[2].

What this can look like

It's Monday morning, and a few calls came in over the weekend. Instead of a stack of voicemails, the new-patient inquiries were answered and booked into the openings you chose, and the cleaning reminders already went out. When a patient cancels, the slot is offered by text to people on your waitlist. Your team starts the week with a fuller schedule and an emptier inbox.

An illustration of how it can work, not a client story.

What we set up for dental offices

We set up the AI receptionist and work with the provider on your behalf. The AI voice service itself is run by a third-party provider and billed directly to you.

Calls answered while your team is with patients and after hours, with new patients booked into the openings you choose.
Instant answers to the questions your front desk hears all day: hours, location, which insurance you accept, and what to bring to a first visit.
Emergency calls, like a broken tooth or severe pain, flagged so a person calls back quickly instead of a voicemail sitting until morning.
Appointment and cleaning-recall reminders by text, so fewer visits are forgotten.
Cancelled appointments offered by text to patients on your waitlist, the moment they open up.
Review requests after visits, with replies drafted for you to approve before they post.
Reminders and common answers in your patients' own languages, which matters across the Bay Area.

Patient privacy comes first. Anything that touches patient information goes through a vendor that will sign a Business Associate Agreement, and we tell you up front which steps see patient data and which don't.

See the full healthcare service · See starting prices

Questions we hear

What dental office owners usually ask first

Is this safe for patient privacy?

That depends on the tools, so we choose them with you. Anything that touches patient information goes through a vendor that will sign a Business Associate Agreement, and we tell you up front which steps see patient data and which don't.

Does this replace my front desk?

No. It handles the repeat, predictable questions and the calls that come in while your team is with patients or after hours, so your staff can focus on the people in the office.

Will it work with the software my office already uses?

We work with the software you already use wherever we can. During the operational audit we check what connects and tell you plainly what doesn't, before you commit to anything.

What does it cost?

AI receptionist setup starts at $500, and your fixed price is agreed after the audit, before any work begins. The AI voice service itself is billed to you directly by its provider. See all starting prices.

Next step

Tell us how your front desk is running today.

We'll map where the missed calls and no-shows are actually happening before recommending anything. Prefer to talk? Call (669) 253-6653.

Get in touch