An AI receptionist has two separate costs. The AI voice service itself is run by a third-party provider and billed to you monthly, directly by that provider, as a range rather than a flat number because it depends on call volume and features. The second cost is the one-time setup, where we connect it to your phone and booking systems and work with the provider on your behalf. Our setup starts at $500, and a simple after-hours answering setup costs less than a full system that handles booking, reminders, and intake together.
What actually drives the price up or down
Three things move the number more than anything else: how many calls the system handles in a month, how many separate workflows it needs to run (answering, booking, reminders, intake), and how much custom work it takes to connect to your existing software. A dental office that just wants after-hours call coverage pays less than a multi-location practice that wants full intake automation feeding into its records system.
Is it worth it compared to hiring more front desk staff?
For most small practices, yes, mainly because an AI receptionist covers hours a person can't, like nights and weekends, without adding payroll. It doesn't replace your front desk. It handles the repeat, predictable questions and the after-hours calls so your staff can focus on the patients or clients standing in front of them.
of calls to medical and dental offices go unanswered during peak hours, based on industry-wide estimates, which is usually the gap an AI receptionist closes first.
How do I get an actual number for my business?
The honest answer is that it takes a short conversation about your call volume and which workflows matter most. We start every engagement with an operational audit specifically so you get a real number tied to your business, not a generic package price. Get in touch and we'll walk through it.